Why quoting is painful for promotional product distributors
Sound familiar?
A typical branded merch quote
A customer wants 500 polos with a left-chest embroidery, 250 stainless tumblers laser-engraved, and 1,000 branded notebooks — all needed in 3 weeks. You need three suppliers, decoration costs, setup fees, and freight before you can send a number.
Every supplier, every decoration cost, one quote
Turn each customer project into supplier RFQs across all your preferred vendors and decorators. Capture setup fees, run charges, and lead times in one place.
From customer request to confident quote
Capture the customer request
Items, quantities, specs, deadline.
Send supplier RFQs
One click to multiple suppliers and reps.
Compare responses
Price, stock, lead time side by side.
Send the customer quote
Backed by real, current supplier costs.
Quotes promo distributors run through QuotesFlow
Customer
Tech startup — onboarding kit (500 units)
What they need
Polos + tumblers + notebooks, 3-week deadline
Suppliers to RFQ
- Apparel supplier
- Drinkware supplier
- Notebook supplier
Customer
Trade show booth giveaway
What they need
1,000 branded power banks + custom packaging
Suppliers to RFQ
- Tech promo supplier
- Packaging supplier
- Decorator
Customer
Annual employee gift program
What they need
300 premium jackets + embroidery, by Dec 1
Suppliers to RFQ
- Premium apparel supplier
- Embroiderer
- Backup apparel
What changes for your team
Common questions
Can we store quantity-break pricing?
Yes. Each supplier SKU can hold multiple price tiers per quantity.
Does it work for re-orders from the same customer?
Yes. You can clone a previous job and re-RFQ only the items you need updated pricing on.