Everything you need between a customer request and a sent quote
QuotesFlow gives product-based teams one place to request supplier prices, compare them, protect margin, and quote customers faster — instead of juggling email threads and spreadsheets.
No credit card required for the 14-day free trial.
Core features
Generate supplier request links in one click
Pick the products and quantities to ask a supplier for, and QuotesFlow creates a ready-to-send message with a unique link — you send it from your own email. When the supplier replies through the link, their availability, quantity, and price are stored automatically against that quote.
Side-by-side supplier comparison
See every supplier response for the same item next to each other — cost, currency, and ETA — so you can pick the right offer without rebuilding a spreadsheet.
Live margin calculation
Buying cost and selling price sit on every line, so margin updates as you build the quote. No manual math, no margin leaks discovered after the fact.
Supplier request links with timestamped responses
Generate one link per supplier that they open without an account. They enter availability, quantity, and price, and the response lands in the quote with the time it arrived.
Suggested suppliers from your own history
When sourcing an item, QuotesFlow surfaces suppliers who have quoted or supplied that exact product before, ranked by how often and how recently they delivered.
Purchase order notifications
Admins and buyers get notified in the app and by email when a new purchase order is created, with per-user control over each channel.
Branded PDF customer quotes
Generate a downloadable quote with your logo, company details, billing and shipping addresses, line items, and totals — ready to send from your own inbox.
Full quote status history
Every status change, reminder sent, product change, supplier offer, and purchase order update is logged with who did it and when.
Stock and purchase order tracking
Flag items you already have in stock, order only the balance from a supplier, and track ETAs on sales orders awaiting shipment.
Shared workspace for sales and purchasing
Invite your team so everyone works from the same supplier prices, quote history, and statuses — no duplicated RFQs, no lost emails.
Client, product, and supplier records
Keep customers, products, and suppliers in one searchable place, with purchase history and past selling prices on every product.
CSV import and export
Bring your existing products, suppliers, and clients across with CSV import so moving off spreadsheets takes minutes, not weeks.
How it fits together
Set up your suppliers
Add or import the suppliers you buy from, along with their contacts, so requests go out without hunting for email addresses.
Generate supplier request links
Create a unique request link for each supplier and send it from your own email — replies are captured automatically.
Compare, choose & quote your customer
Compare offers side by side, apply your markup, check margin live, and send a branded quote.
Quote customers faster, starting today
Try QuotesFlow free for 14 days. Cancel anytime.