Why is comparing supplier quotes important?

Because the lowest price is not always the best option. Distributors and product SMBs need to balance price, ETA, availability, shipping, currency, and supplier reliability.

What is the best way to compare supplier quotes?

Put supplier responses side by side using the same fields: price, currency, shipping, ETA, availability, validity date, and notes. Avoid comparing raw email replies — they hide differences.

Should I always pick the cheapest supplier?

No. A slightly higher price with faster delivery, better availability, or stronger reliability often produces a better outcome for the customer and a better margin overall.

How do I factor ETA into supplier comparison?

Treat ETA as part of the cost. A cheap supplier with a long lead time can lose you the deal or force expedited shipping that erases the savings.

How do currency and shipping affect supplier comparison?

They can change which supplier is actually cheaper. Always normalize prices to the same currency and include shipping before comparing offers.

How does QuotesFlow help compare supplier quotes?

QuotesFlow shows supplier prices, ETAs, currencies, shipping, and availability side by side so teams can choose the best supplier option for each customer quote.

For sales teams at product-based businesses

Stop chasing supplier prices. Quote customers the same day.

QuotesFlow lets you send RFQs to multiple suppliers at once, track every response in one place, and turn winning prices into a customer quote — in minutes, not days.

Start Free — No Credit Card Required See How It Works →

Get from RFQ to customer quote in 3 steps

Set Up Your Suppliers (5 minutes) — Add your supplier contacts once. QuotesFlow keeps them organized and ready to contact for any job.
Send RFQs in One Click — Select the items you need priced, choose your suppliers, and send requests to all of them at once — no copy-paste emails, no WhatsApp chaos.
Compare, Choose & Quote Your Customer — See all supplier responses side by side. Pick the best price and ETA, then generate your customer quote directly from the winning responses.

Built for teams like yours

QuotesFlow was originally built for Run-DLJ Telecom, a Montréal-based telecom company that needed a better way to manage supplier pricing. When we saw how much it changed their day-to-day, we realized other product-based businesses had the exact same problem.

"Since we started using QuotesFlow, we've had zero missed quotes and 100% follow-up completion. Our margins increased by 4%, we went from 2-day quote turnarounds to same-day, and we save around 8 hours a week. It completely changed how we work — a real game changer for a business like ours."

Stéphane Balon — President & Co-Owner, Run-DLJ Telecom, Montréal, QC, Canada (Founding Customer)

0 missed quotes
4% margin increase
8 hrs saved / week

What changes when your team uses QuotesFlow

Before QuotesFlow	After QuotesFlow
Chasing supplier prices over email & WhatsApp	RFQs sent to all suppliers in one click
Prices scattered across inboxes and spreadsheets	Every response tracked in one place
Manually comparing prices and ETAs	Side-by-side supplier comparison table
Quoting customers from memory or guesswork	Accurate quotes built from real supplier data
2-day quote turnaround	Same-day customer quotes
Missed follow-ups and lost deals	100% follow-up completion, zero missed quotes
No visibility on margins	Live margin calculator on every quote

Frequently asked questions

What is RFQ software?: RFQ stands for Request for Quotation. RFQ software helps businesses formally request prices from multiple suppliers at once, track their responses, and compare costs and delivery times — instead of managing this manually over email or spreadsheets.
Who is QuotesFlow built for?: QuotesFlow is built for product-based small and mid-sized businesses — such as telecom resellers, distributors, contractors, and manufacturers — where the sales team needs to get supplier prices before they can quote a customer.
How is QuotesFlow different from a spreadsheet?: Spreadsheets don't send emails, track response status, flag missing replies, or calculate margins automatically. QuotesFlow does all of that in one place, so nothing falls through the cracks and quotes go out faster.
Does QuotesFlow integrate with other tools?: QuotesFlow is currently a standalone tool. You can import and export data via CSV. Native integrations are on the roadmap.
Is there a free trial?: Yes — all plans include a 14-day free trial. No credit card required.
How many users and quotes are included per plan?: The Starter plan supports up to 3 users and 50 quote requests/month. The Growth plan supports up to 8 users and 175 quote requests/month. The Power plan includes unlimited users and unlimited quote requests.
What does "founding customer pricing" mean?: Early customers can lock in discounted pricing permanently — Starter at $29/month and Growth at $69/month — for as long as they stay subscribed. Only a limited number of founding customer seats are available.